Check Run Process for Accounts Payable

Check Run Process for Accounts Payable

  1. Process Recurring Vouchers

    1. Create Vouchers (AP | Trx | Recurring Vouchers | Post Transactions...)

      1. Post to Batch ID – Batch you want the Recurring Voucher process to create in the Voucher File, normally your initials.

      2. Post Vouchers Due Through – Date through which you want Vouchers Created. Typically 1 Month from today.

    2. Make any edits to the Vouchers (AP | Trx | Vouchers | Enter Transactions)

    3. Verify Vouchers (AP | Trx | Vouchers | Print Transactions)

    4. Post Vouchers (AP | Trx | Vouchers | Post Transactions...)

  2. Print Computer Checks:

    1. Clear Previous Selections (AP | Trx | Payment Preparation | Clear Prev. Selections)

      1. Clear Temporary Deferrals? – Checked

      2. Clear Partial Payments? – Checked

      3. Clear Full Payments? – Checked

      4. Starting Vendor No. - All

    2. Generate voucher selection (AP | Trx | Payment Preparation | Gen. Payment Selections)

        1. Cut-Off Date – Any vouchers with a later date will be ignored. Normally the next Payment Date.

        2. Payment Date – Date you plan to write the checks

        3. Next Payment Date – The next time you are going to write checks

        4. Pay Current Invoices – Not Checked (These are invoices that are fine to pay on the Next Payment date)

        5. Pay Past Due Invoices – Checked

        6. Pay Optional Invoices – An optional invoice is an invoice that is not due this run, but if you wait until the next check run you will lose your discount. Normally Checked.

        7. Starting Vendor No. - All

    3. Validate Check Selection with the Pre-Check Writing report (AP | Trx | Checks | Pre-Check Writing Rpt.)

    4. Add any extra vouchers (AP | Trx | Payment Preparation | Payment Selection)

    5. Remove any deferred vouchers (AP | Trx | Payment Preparation | Defer Invoices from Payment)

      1. Temporary Deferrals – Use for vouchers you don't want to pay this run. Deferral will be cleared before next run.

      2. Permanent Deferrals – Use for disputed vouchers. Deferral will have to be cleared manually.

    6. Print Checks (AP | Trx | Checks | Print Checks...)

      1. Check Form No. – Check Format Number

      2. Starting Chk No. – Check Number for First Check

    7. Post Checks (AP | Trx | Checks | Post Computer Checks...)

      1. Cash Account Number – Cash Account to Post