Enter Vouchers

Enter Vouchers

  1. Enter Voucher (AP | Trx | Vouchers | Enter Transactions)

    1. Enter Voucher Header Information

      1. Enter Unique Batch ID (Normally use Name and date)

      2. Voucher No. – Press F5 for next voucher #

      3. Trx Type

        1. A – Adjustment, corrects G/L distributions

        2. C – Credit Memo

        3. P – Prepaid, allows entry of check number

        4. V – Voucher, typical type

        5. X – Cancellation, deletes posted voucher

      4. Vendor No. – Vendor No., Enter vendor # or F7 to lookup

      5. Inv Date – Date of Vendor invoice

      6. G/L Dist Date – Date on G/L distributions. Normally the same as Invoice date, unless invoice date is in the prior month and the prior month has been closed.

      7. P/O – Enter Purchase Order Number if available

      8. Inv No. – Enter Vendor’s Invoice Number. If this Invoice does not have an Invoice Number (Like a Utility Bill) Press F2 to use the Voucher Number or F3 to use the Invoice Date as the Invoice Number.

      9. Inv Amt – Amount of Invoice not including Miscellaneous Charges, Freight And Sales Tax

      10. Misc Chgs – Miscellaneous Charges

      11. Frt Amt – Freight Charges

      12. Sales Tax – Sales Tax

    2. Enter Detail

      1. P/O No. – Enter the P/O Number for this Transaction. If this invoice does not have one, tab to Account No. If you do not know the P/O number click F7 to look it up.

      2. Receiver – Receiver Number. If you do not know the Receiver Number, click the ‘Next Rcvr’ or ‘Next Open Rcvr’ button to see the Next Receiver.

      3. Account No. – Account Number you want to Expense this Line to. If this Voucher has a Purchase Order the Account Number should default correctly.

      4. Amount – Line Amount

      5. Repeat until Amt Remaining is zero.

  2. Print Edit List and verify Vouchers (AP | Trx | Vouchers | Print Transactions…)

    1. Starting Batch ID – Enter the Batch ID you created previously

  3. Post Vouchers (AP | Trx | Vouchers | Post Transactions…)

    1. Starting Batch ID – Enter the Batch ID you created previously