Q: Why is the pricing basis P=Pricing only associated with the price code types 1, 3 and 6?


A: The three price codes that do allow you to use P=Pricing are 1) Customer Number and Item Number, 3) Customer Type and Item Number and 6) Item Number Only, and that is the key. Price is associated with the item number. Discounts and Markups are associated with customer types and product categories.


Q: How do price codes and discounts work in Order Entry?


A: There are several places that affect price codes and discounts. The Item Location File, O/E Prices Codes, and the A/R Customer file are the most common.


Activating the Price Breaks Apply? Check box in the Item Location, file indicates that you want price breaks to apply to this item. If this check box is activated, and the pricing basis (see O/E Price Code File Maintenance) is D or M, Progression applies the percentage set in the price code file against the specified item sale price. If the check box is activated, and the pricing basis is P, Progression uses the straight item sale price. If the check box is not activated, no price breaks are calculated.


The Price Code Use In O/E Setup determines whether to use the best price code for an order, no price code, or the price code with the highest priority. The following values are valid for this field:


B = Best - If you select B, Progression uses the price code that will give the customer the best price for the item.


N = None - If you select N, Progression does not use price codes.


P = Priority - If you select P, Progression uses price codes in the order in which they appear in the Valid Price Code Types field.


Activating the Discounts Apply? check box in the Item Location file, indicates that other discounts apply during the time that this item is on sale. If this check box is not activated, no other discounts may be taken while this item is on sale.


The Discount % field in the A/R Customer file is the discount percent the customer usually receives on goods purchased from you. This discount percent can be up to 100%.


Miscellaneous charges include special handling or packing charges that a customer is expected to pay. If miscellaneous charges are discountable, an early payment discount can be taken on the miscellaneous charges as well as on the amount paid for goods. By activating the Discount Miscellaneous? Check box in A/R Setup, miscellaneous charges will be also be considered discountable when a customer is given a discount.


If freight is discountable, an early payment discount can be taken on the freight charges amount, as well as on the amount paid for goods.


Activating the Discount Freight? Check box causes freight to be included in discounting.


If sales tax is discountable, a company pays sales tax only on the price it is actually paying for goods. If an early discount is given, the sales tax is charged on the price of the goods after the discount. If sales tax is not discountable, sales tax is paid on the full price of goods, regardless of whether there is an early payment discount or not. Activating the Discount Sales Tax? check box causes sales tax to be included in discounting.


In addition the Terms specified in the A/R customer file and defined in the A/R Terms Codes can create an additional discount amount on any invoice that it paid early. The invoice must be paid to qualify for the early payment discount.


Q: How do I change Price Codes?


A: You can't. The price code will need to be deleted and re entered with the necessary changes.


Q: Can you print a Price List "By Customer" when you are using a Price Code 3 setup?


A: If you are using Price Code 3 in Price Code Maintenance, you need to print the price list by Item/Location and select the printing preference to be for Price Code 3. If you try to print a price list by customer and you are setup using Price Code 3 for the majority of items and customers, then the system may hang when you try to print this list for a particular customer number. This seems to happen more frequently when there is a large customer file and item file.


Q: How do I delete a price code?


A: First you need to pick the code type that you want deleted. After that enter the the necessary info depending on what code type you picked. (Ex. Code type 1 will need to enter the Customer number and Item number) Next the correct starting and ending dates will need to be entered. If these are not entered correctly you may either bring up an incorrect price code or you will be creating a new one. So you may want to print a Price Code list to make sure you are using the proper dates. After their correct dates are entered the last thing you need to do is hit the trash can icon found at the top of the screen.


Q: Does the Price Code Discount appear in the OE Order Line File?


A: No, the price code defines the new unit price for the item and that net price is what is placed in the UNIT_PRICE field in the Order Line File. The original price does remain in the file but you would have to calculate to determine the change to the price. This is the same for all the price codes.


Q: How can I display a 'Regular Price' and a 'Your Price' on my website? Where is the price pulled from?


A: The 'Regular Price' is being pulled from the 'default price' in Macola's item location. The 'your price' would pull from your price by customer type setup.(customer type for ecommerce orders is typically web) BirdDog displays either price code 6 or 8 to anonymous browsers, or default price if Price Codes are turned off.