Voucher Entry Procedure

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Procedure for Voucher Entry:

  1. Enter Voucher (AP \ Trx \ Enter Transactions)

    1. Enter Unique Batch ID (Normally use Name and date)

    2. Voucher No. – Press F5 for next voucher #

    3. Trx Type

      1. A – Adjustment, corrects G/L distributions

      2. C – Credit Memo

      3. P – Prepaid, allows entry of check number

      4. V – Voucher, typical typ

      5. X – Cancellation, deletes posted voucer

    4. Vendor No. – Vendor No., Enter vendor # or F7 to lookup

    5. Inv Date – Date off of invoice

    6. G/L Dist Date – Date on G/L distributions. Normally the same as Invoice date, unless invoice date is in the prior month and the prior month has been closed.

  2. Print Edit List (AP \ Trx \ Print Transactions…)

    1. Starting Batch ID -

  3. Post Vouchers (AP \ Trx \ Post Transactions…)