Daily Processing Checklist

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Daily Processing Checklist for Accounts Payable:

  1. Enter Vouchers:

    1. Enter Voucher (AP / Trx / Enter Transactions)

      1. Enter Unique Batch ID (such as initials and/or date)

      2. Voucher No. – Press F5 for next voucher #

      3. Trx Type

        1. A – Adjustment, corrects G/L distributions for posted voucher

        2. C – Credit Memo

        3. P – Prepaid Voucher, allows entry of manual check number

        4. V – Voucher, typical type

        5. X – Cancellation, deletes posted voucher (must have already voided any checks)

      4. Vendor No. – Vendor No., Enter vendor # or F7 to lookup

      5. Inv Date – Date off of invoice

      6. G/L Dist Date – Date on G/L distributions. Normally the same as Invoice date, unless invoice date is in the prior month and the prior month has been closed.

    2. Print Edit List (AP / Trx / Print Transactions…)

    3. Post Vouchers (AP / Trx / Post Transactions…)

  2. Process Manual Payments:

    1. Enter Manual Payments to existing Vouchers (AP / Trx / Open Item Adjustments / Enter Manual Payment Trx)

    2. Verify Manual Payments (AP / Trx / Open Item Adjustments / Print Manual Pmt Trx…)

    3. Post Manual Payments Transactions (AP / Trx / Open Item Adjustments / Post Manual Pmt Trx…)

    4. Post Manual Checks (AP / Trx / Checks / Post Manual Checks…)